Are organization skills and multitasking your superpower? And are you thriving in a fast-paced startup environment? If so, we might have a role that is tailor-made for you: We are seeking a highly organized and proactive Personal Assistant (d/f/m) to support Tobias, our Co-founder and CEO. As a crucial member of our tight-knit team, you'll help Tobias stay on top of his game, both personally and professionally. This position requires exceptional organizational skills, discretion, and the ability to handle a wide range of tasks with professionalism and efficiency.

Your responsibilities:

• Calendar and inbox management: You will juggle Tobias's calendar, scheduling meetings, appointments, and events and ensuring Tobias is always in the right place at the right time. At the same time, you will be the gatekeeper of Tobias's inbox, filtering and prioritizing messages. Occasionally, you will draft and send professional communications on behalf of Tobias.
• Travel planning: You will be responsible for all travel logistics from booking flights to arranging accommodations and crafting efficient itineraries.
• Personal assistance: You will Handle personal errands and tasks, making life easier for Tobias.
• Proven experience as a Personal Assistant or similar role.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal abilities.
• Discretion and the ability to handle confidential information with sensitivity.
• Excellent problem-solving skills and attention to detail.
• Flexibility and adaptability to changing priorities.
• Energetic, lively, positive, tech-smart, internationally minded, and caring.
• Mission: VIDA is more than just another software company. As our work goes beyond lines of code and interfaces you’ll have the chance to create tangible impact in real lives.
• Impact & growth: It’s an exciting time to join us! Shape our success story and company culture from the ground up and see the direct influence of your work.
• Diversity: Our team’s diversity is truly exceptional. With more than 15 nationalities on board already today and team members spread across the globe, you’ll connect and learn from a wide range of perspectives.
• Equity: We belief in rewarding everyone who contributes to our journey. That’s why every full time team member at VIDA becomes member of our VSOP program.
• Fully remote working & flexibility: We’re strong advocates of autonomy and flexibility. We allow you to determine when and where you get your stuff done most effectively.
• Development budget: Use your budget of 500€ per year for your own development.
• 28 vacation days
  • public holidays in your country of residence
• Regular company events: we make it a priority to meet in person on a regular basis for strategic planning, team bonding, and moments of fun.
• Tech & Tools: We understand the importance of having the right tools to empower your work and will provide you with the latest technology and tools. On top, you will get a 500€ setup budget for equipment of your choice.
• Option to work from our Munich office or Kigali (Rwanda) office (Norrsken House). If you're passionate about leveraging the power of technology to drive meaningful social impact and joining a mission-driven environment, we would love to hear from you. Submit your application via email to [email protected] or apply directly via the job advertisement.
  Learn more about VIDA and our current projects at vida.place or on LinkedIn.
  We're looking forward to receiving your application!
  In case your experience doesn’t fit all of the criteria, make sure to get in touch anyways!