Job Description

About Us Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world. The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone. Role Summary The Senior Accountant, Accounts Payable and T&E is a hands-on, operational role responsible for the end-to-end execution of the Procure-to-Pay (P2P) process and the administration of Travel & Expense (T&E) reporting. This role ensures the timely, accurate, and compliant processing of vendor invoices, employee expense reports, and associated payments, acting as a crucial interface between employees, vendors, and the finance system. This position is central to maintaining the accuracy of the general ledger and upholding internal controls. As an agile professional with a collaborative spirit, you will adapt swiftly to the ever-changing landscape. You will play a vital part in executing process improvements and upholding our commitment to financial precision and operational excellence, supporting the successful financial close process for our international entities. Responsibilities Invoice Processing: Perform high-volume data entry, coding, and processing of vendor invoices, ensuring accurate general ledger coding and adherence to company policies. 3-Way Matching: Execute the matching of purchase orders (PO), goods receipts (GR), and vendor invoices to facilitate accurate and timely payment. Vendor Management: Maintain and update vendor master data, ensuring required documentation (e.g., tax forms, banking details) is current and verified to support compliance. Payment Execution Support: Prepare payment batches and documentation for review by Treasury/Accounting teams, ensuring payments are executed accurately and on schedule. Issue Resolution: Act as the first point of contact for vendor inquiries and internal stakeholders regarding invoice status, payment timing, and coding discrepancies. System Administration: Manage the company's T&E system (e.g., Concur), ensuring configurations are up-to-date and user access is accurate. Expense Report Review: Perform detailed audits of employee expense reports to ensure strict compliance with the company's travel and expense policy, including proper documentation and approval workflows. Credit Card Reconciliation: Assist in the monthly reconciliation of corporate credit card statements against submitted expense reports. Training & Support: Provide excellent customer service and training to employees on T&E policy and system usage, ensuring a positive user experience. Month-End Support: Prepare supporting schedules for Accounts Payable and related general ledger accounts to assist with the monthly financial close process. Process Improvement: Identify bottlenecks in the P2P and T&E processes and propose practical solutions for system or workflow improvements to increase speed and accuracy. Controls: Maintain and execute internal controls over all transactional processes, assisting in documentation for internal and external audit requests. Qualifications Education: Bachelor's Degree in Accounting, Finance, or a related field. Experience: 3+ years of hands-on experience in accounts payable, general accounting, or a dedicated shared service environment. Experience with T&E administration. Technical Knowledge: Solid understanding of accounting standards and payables process, with proven experience supporting external audits and statutory reporting requirements. Familiarity with SOX compliance is a plus. Systems Proficiency: Hands-on experience with a major ERP and T&E system (SAP & Concur experience highly preferred) and financial applications such as BlackLine. Skills: Highly proficient in spoken and written English. Exceptional attention to detail, strong analytical capabilities, and effective communication skills for collaborating with cross-functional teams globally. Mindset: A proactive, "doer" mentality with a continuous improvement mindset and the ability to operate effectively in a fast-paced, evolving organization. Company Statements Equal Opportunity Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status. Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [email protected]. Candidate Data Privacy Rivian and VW Group Technologies (“Rivian and Volkswagen Group Technologies”) may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services. Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions. Please see our Candidate Data Privacy Notice (English) and Candidate Data Privacy Notice (Serbian) for more information. Please note that we are currently not accepting applications from third party application services.