About Us

Join ORPC’s growing team to bring the company’s proven underwater renewable energy systems to market. ORPC is one of just a few companies to have built, operated, and delivered power to a grid from hydrokinetic tidal and river projects. The company’s rise to a leadership position in the worldwide marine energy industry is based on a record of continuous improvement and success. For more information, visit www.orpc.co

About the Role

The Administrative Assistant will provide support for business operations across the company by performing a variety of clerical and administrative tasks. This position will support our office in Portland, ME as well as our operations in Alaska, US; Quebec, Canada; and Dublin, Ireland, so must be comfortable with assisting colleagues remotely. This is an on-site position that offers flexibility in hours and the ability to perform some tasks remotely. The Administrative Assistant will provide support across the organization, including:

Admin Tasks

• Answer and transfers phone calls, screening when necessary
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Sorts and distributes mail.
• Manages general office functions, including maintenance, mailing, shipping, supplies, equipment, processing bills and errands.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to administrative inquiries and questions.
• Assist with travel arrangements including hotels and car rentals.
• Prepares agendas and schedules for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Communicates with landlord about building and parking issues.

Finance Tasks

• Processing and printing invoices; assisting with expense reimbursements.
• Managing corporate credit cards and petty cash
• Assists with finance and contracting projects as necessary
• Performs other related duties as assigned.

Executive Tasks

• Organizes and provides administrative support for Board meetings.
• Participate Intellectual Property Committee and adds information as needed.
• Reviews and prepares Non-Disclosure Agreements as requested. Maintaining filing system

HR/Safety Tasks

• Maintaining employee safety records
• Maintaining employee records for HR
• Maintains company calendar, directory and organizational chart.
• Tracking certificates of insurance and communicating with vendors when they are expired.

Essential Qualifications

• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software
• Excellent organizational and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Education/Experience

• Proficient in MS Work, Outlook, Excel and Power Point
• High School Diploma or equivalent required; Associate degree preferred.
• 1 year of clerical, reception, and/or administrative experience

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds occasionally.
• This position is required to be on-site in our Portland, ME office but does allow for flexibility in the hours.

At ORPC, we are committed to building a diverse and equitable work force. We recognize that our success depends on building a team that represents all the communities we serve. We pride ourselves in being mutually supportive as we treat one another as equals, embrace diversity, and promote safety. As an equal opportunity employer, we aim to create an inclusive environment. You are encouraged to apply for any suitable position, even if you do not meet all the qualifications. If you need accommodation to apply for a particular position, please reach out to our Human Resources Department.