CIMMYT is a cutting edge, non-profit, international organization dedicated to solving tomorrow’s problems today. It is entrusted with fostering improved quantity, quality, and dependability of production systems and basic cereals such as maize, wheat, triticale, sorghum, millets, and associated crops through applied agricultural science, particularly in the Global South, through building strong partnerships. This combination enhances the livelihood trajectories and resilience of millions of resource-poor farmers, while working towards a more productive, inclusive, and resilient agrifood system within planetary boundaries. CIMMYT is a core CGIAR Research Center, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

For more information, visit cimmyt.org

CIMMYT is seeking a proactive, innovative, self-motivated, and service-oriented professional for the position of Legal Administrative Coordinator to work on the Legal Unit of CIMMYT

The position will be based at CIMMYT headquarters in Texcoco, near Mexico City.

Specific duties:

• Participates in the Contract Life Cycle Management drafting, review, negotiation, amendment, release, quality control, management, contracts, and agreements entered by CIMMYT with national and international (private and public) entities.
• Perform contract management activities (reception, verification, follow-up of documents, signature preparation, and processing (Cover Sheet Preparation and Adobe Sign process).
• Perform the control desk activities assigning, following up, and processing tickets.
• Support the updating, creating, and implementing processes, practices, guidelines, procedures, and workflow optimization to improve the day-to-day efficiency and effectiveness of the legal team.
• Support the implementation and roll-out of Legal Department tools to streamline workflow automation within the Legal team and its internal clients.
• Support the maintenance and implementation of processes, procedures, guidelines, best practices, and tools that allow the Department to provide accurate and timely service for our clients and the continuous improvement of Contract Life Cycle processes, including but not limited to automation, improvement of dashboards, and KPI monitoring tools.
• Ensure proper follow-up of entrusted matters, tracking these matters daily in the provided dashboards and KPI monitoring tools that will be used to prepare the progress update to the relevant areas.
• Monitor the flow of legal information and respond to internal clients' needs by liaising with Programs and Units and collaborating with cross-functional groups across CIMMYT.
• Review the status of the requests to ensure appropriate follow-up actions and respond to internal clients' needs. Ensure timely updates of the ticket dashboards and provide them to the internal client contact point.
• Maintain appropriate communication with Programs and Units involved in the contract life cycle across the organization.
• Maintain, set up, and keep minutes of the internal dashboard follow-up client meetings.
• Support in preparing educational materials and provide training for staff and stakeholders to support institutional policies and procedures.
• Execute any other tasks as assigned by their supervisor to contribute to achieving the area's objectives.

Requirements

Required qualifications, skills, and attitudes:

• Bachelor’s degree in law, administration, or related fields.
• Minimum of 3 years of experience in similar roles or activities.
• Proficiency in English and Spanish. English test will be administered; the candidate must score a minimum of C1 as per CEFR.
• Proficient computer skills (at a minimum: Microsoft Office and Adobe Acrobat) and willingness to learn/master other programs and software as necessary.
• Excellent organizational, writing, research, and communication skills, including the writing and communication skills, including the ability to communicate legal concepts to lay (non-legal) stakeholders.
• Ability to maintain the highest level of confidentiality and discretion.
• The candidate must exhibit a sense of urgency and commitment to his responsibilities and deadlines.
• The selected candidate must exhibit the following competencies: Proactive, Communication, Problem-solving, Achievement Orientation, Flexibility/Adaptability Multi-Cultural Awareness/Sensitivity, Teamwork, Time Management, and Collaboration.

Benefits

CIMMYT provides an appealing compensation package along with robust support for ongoing professional growth. In addition to adhering to the stipulations of the Mexican Labor Law, our comprehensive benefits package encompasses a year-end bonus equivalent to 40 days' pay, a vacation premium of 56%, life and medical insurance coverage, supermarket vouchers, a savings fund, and access to essential Mexican benefits such as IMSS and SAR/Infonavit.